INTERNSHIP AGENCY UGANDA LTD Plot 52 Bombo Road, Esami Building, Wandegeya Mon - Fri 8.00 - 17.00 +256 -414-375-177, +256 701 387 597

URA UGANDA

Office Attendant – (210000Z)

negotiable Expires in 11 months

JOB DETAIL

JOB ROLE/ PURPOSE:

Maintain office welfare and manage mails in order to enhance office cleanliness and timely delivery of official correspondences

PRINCIPLE ACCOUNTABILITIES

1. Manage office welfare and cleanliness in order to enhance staff well-being and  tidiness of work environment

a) Clean office furniture and equipment to ensure tidiness, good hygiene and supervision of office cleaners

b) Prepare office tea and refreshments to improve staff well-being

c) Arrange venues for meetings and ensure tidiness and cleanliness

2. Maintain proper record of incoming and outgoing mails in order to enhance easy tracking of documents

a) Receive and record incoming documents to enhance proper accountability for official correspondence

b) Distribute official correspondences to different offices to ensure timely delivery of mails

c) Assist in clerical work that includes, photocopying, binding, filing and scanning  of official documents

d) Weed and transfer semi-active documents to records center to create space in the office and enhance good records management

3. Maintain  and monitor office supplies in order to ensure adequate inventory levels and anticipate requirements

a) Raise the stores requisition order and collect office supplies from stores to ensure adequate supply

b) Maintain office supplies to determine inventory levels and anticipate requirements

c) Manage and account for office imprest to ensure adequate office supplies

 

 

Qualifications

 PERSON SPECIFICATIONS

Essential Requirements

a) A minimum of Uganda Advanced Certificate of Education and a maximum of a diploma

b) 2 years’ experience in office management in a reputable organization

c) A minimum of a credit in English

Desirable Requirements

a) Training in Computer Applications.

b) Training in Customer care or Public Relations.

c) Training in Records Management.

Knowledge

a) Knowledge in Records Management

SPECIAL SKILLS  AND ATTRIBUTES

a) S/he should have good communication and customer care skills

b) The incumbent should be a self-driven person

c) S/he should have an impeccable record of integrity and confidentiality

d) S/he should be able to work in teams

e) S/he should possess good interpersonal skills

f) Should be a person who pays attention to detail

g) Must be able to ride a motorcycle

h) S/he should have the Ability to work under pressure

Kampala, Uganda